Regulations of Participation in The Dewesoft Virtual Measurement Conference (VMC 2020)

1. General principles
   1. Definitions
      1. The Conference - The Dewesoft Virtual Measurement Conference (VMC 2020) organized on the following days: 15.9., 22.9., 29.9., 6.10., and 13.10. 2020 in Trbovlje, Slovenia.
      2. Organizer - Dewesoft d.o.o., a company registered in Slovenia with VAT ID: SI57193517 and Chamber of Commerce ID: 1580850, having its registered seat in Gabrsko 11a, 1420 Trbovlje, Slovenia.
      3. The registration system hereinafter referred to as the System - An Internet application, owned by Hopin Ltd, which enables the support of the registering process for participants of the Conference.
      4. User - Every person that uses the System to register for the Conference.
      5. Participant - Natural persons, who are 18 years old and have full capacity to perform acts in law, as well as legal persons and organizational units that do not have legal personality, but which are able to acquire rights and assume obligations in their own name, and which used the System to correctly register for the Conference, until the start of each separate Conference day.
      6. Signing of contract - It is the moment of agreeing to these Regulations the fee for participating in the Conference. At this moment it is considered that the User has signed an agreement with the Organizer, concerning the right to participate in the Conference.
   2. Additional provisions and information
      1. The official Conference website is: https://conference.dewesoft.com/
      2. The scope of the System’s operation also includes a service that consists of the storing of User registrations in a database and handling such registration, by the Organizer.
      3. The technical requirements regarding the use of the System are not much different from the technical requirements concerning the use of the Internet. The User must have a computer with Internet access, as well as software that enables viewing of its contents.
      4. The provisions contained in these Regulations constitute an integral part of applying for participation in the Conference and are applicable to all Participants.
2. Terms and conditions of participation:
   1. To participate in the Conference Participants must:
      1. Register for the Conference, which can be done exclusively via an online form available on the Conference’s website.
      2. The Organiser reserves a right to modify the list of speakers and/or the agenda for reasons beyond its control. The Organiser shall not be held liable in any way for damages vis-à-vis the Participants in such an event.
   2. The Organiser reserves a right to alter the Conference date for reasons beyond its control. The Organiser shall not be responsible for covering any additional expenses of the Participants made in association with the Conference.
   3. The number of Conference places is limited. Participants will be enlisted on the first come first serve basis.
3. Online Conference registration
   1. Participants can only register for the Conference via an on-line form available at the address https://conference.dewesoft.com/registration
   2. The Conference shall be open for registration from 3.7.2020 until the last available place has been booked, but in any case no longer than until the start of each separate conference day.
   3. During their registration process, participants must fill all fields marked (*).
   4. Participants thereby guarantee that all the details filled in are correct.
   5. When the registration form has been filled in and the data confirmed the system sends a message to the email address provided in the form, thus confirming the registration.
   6. Participation in the Conference is free of charge for all registered participants. No additional fee will be charged.
   7. Cancellation of your conference registration is possible free of charge by email: [email protected].
4. Intellectual Property
   1. The materials contained in this Website are protected by applicable copyright and trademark law. The Website and all content contained therein, regardless of the form in which they are presented, constitute the property of the Organizer.
   2. Copying and distribution of the content of the Website, as well as any other use of its content without the prior consent of the Organizer, is forbidden. Any further processing, copying, distribution or publication constitutes a breach of copyright.
5. Permission to use image
   1. VMC2020 is a public event and Dewesoft will make use of photos and videos made at the event for marketing purposes.
   2. During the Conference, the Organiser may arrange photo sessions and may film the course of the Conference for the purposes of broadcasting in the media (TV, radio, Internet, press) or for the purposes of documentation, marketing, or advertising for the Organiser or other parties named by the Organiser. By participating in the Conference Participants give their implicit permission for the recording, use an/or dissemination by the Organiser, parties related to it of each Participant’s image, voice, expression in any promotional and marketing materials without limitation of time or territory.
   3. This permission means specifically that photo, video and audio recordings taken during he Conference may be placed on the Conference website or another website managed by the Organiser, as well as used in marketing materials, including by dissemination in audio or video formats. The Participants hereby weave any claims (existing or future), including for compensation from the Organiser for such use of their image, voice or expression for the purposes defined hereunder.
6. Final provisions
   1. The Organizer shall act as the administrator of personal data of the Participants
   2. Personal data of the Participant’s collected by the Organizer from the Conference participation form shall be processed for the Conference organization purposes in accordance with the Regulations.
   3. Without their knowledge and consent, personal data of the Participant of the Conference shall not be transferred to any other data administrators.
   4. The disclosure of personal data shall be voluntary and the Participants have a right to access and modify their personal data.
   5. The Organizer reserves the right to use the email address specified when registering for the Conference to make send notifications to Participants of the Conference, including about changes in the Conference program or the Regulations.
   6. You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.
   7. The Participants are required to observe the regulations document applicable at the venue of the Conference, including especially principles of general safety, fire safety and security.
   8. During the Conference, the Participants shall follow any housekeeping instructions that may be given by the Organiser and in particular shall refrain from recording of any keynote speeches, lectures or any other communication (in audio, video and photo formats, or any combination thereof).
   9. Should a Participant be found to be in breach of the Conference Regulations, the Organiser shall have a right to refuse the Participant the right to participate in the Conference and request him or her to leave the Conference site or venue.
   10. The Conference has a limited number of places for participants. The Organiser reserves the right to reject registration requests when the limit is reached.
   11. The Organiser reserves the right to make changes in the Regulations. Upon an announcement by the Organiser of any changes to the Regulations, each Participant registered for the Conference should immediately read such changes. Participants who do not accept any of the changes should notify of their position to the Organiser in writing via electronic channels at [email protected]. The notification should reach the Organiser within 5 days from the entering into force of such changed Regulations in failure of which the Organiser shall regard the changed Regulations to have been fully accepted by the Participants.
   12. The Organiser can be contacted via electronic mail at [email protected].
   13. Any disputes arising in relation to the Conference participation shall be decided by courts with jurisdiction for the Organiser.
   14. The Organisers shall not be liable whatsoever for the Participants’ property that may be lost, destroyed or stolen during the Conference.
   15. The Participants shall be fully liable for any damage they cause both in the venues involved in any Conference activities and in their accommodation.
   16. By registering, Participants accept these Regulations.